What is the board approval process like in New York?
In New York, the board approval process for a renovation project typically refers to obtaining approval from the cooperative (co-op) or condominium board of the building in which the renovation will take place. This process ensures that the proposed renovations comply with the building's rules, regulations, and any applicable legal requirements. While the specific steps and requirements can vary depending on the building and its governing documents, here is a general outline of the board approval process:
Review building regulations and guidelines: Begin by reviewing the building's bylaws, proprietary lease (for co-ops), or the condominium's declaration and house rules. These documents outline the building's regulations regarding renovations, including permissible alterations, required permits, architectural guidelines, noise restrictions, insurance requirements, and any specific approval processes.
Prepare renovation plans and documents: Work with an architect or designer depending on your scope to develop detailed renovation plans, including floor plans, elevations, specifications, and any necessary structural or engineering documentation. Compile all relevant documents, including insurance certificates, contractor qualifications, and any required permits.
Submit the renovation application: Complete the board's renovation application form and gather all supporting documents. This may include a description of the project, the proposed timeline, contractor information, and an explanation of how the renovations will be carried out with minimal disruption to other residents. Submit the application and documents to the building's management office or the designated board representative.
Architectural review or board interview: Depending on the building's requirements, the board may conduct an architectural review of your renovation plans or schedule an interview with the board members. During the review or interview, be prepared to present your plans, address any concerns or questions, and demonstrate that your proposed renovations comply with the building's guidelines.
Board approval and conditions: Once the board has reviewed your application and plans, they will communicate their decision. If approved, they may impose certain conditions or requirements, such as the use of specific contractors, adherence to specific working hours, or additional insurance coverage. It is essential to carefully review any conditions and ensure compliance.
Obtain necessary permits and licenses: If your renovation project requires permits from the city or other regulatory bodies, you will need to obtain them before commencing the work. The board may require proof of permit approval before granting final approval for the project.
Execute necessary agreements: In some cases, the board may require you to sign an alteration agreement or similar document that outlines your responsibilities, the building's requirements, and any potential liabilities or consequences associated with the renovation. Carefully review and sign the agreement as required.
It is important to note that this is a general overview, and approval processes can vary depending on home type and management company. It's best to consult the building's management, review the governing documents, and seek guidance from professionals experienced in navigating the board approval process in your specific building and jurisdiction.
Want help with the process? Ask about our Building Approval Support here.